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Email Warmup for Recruiting & Staffing

Candidate outreach that lands in spam is invisible outreach. MailPilot warms up your recruiting domains so your messages reach candidates - before the role fills itself.

4×
more candidate replies on warmed domains (2.1% → 8.7%)
14 days
average warmup to full sending volume
99.2%
inbox placement rate on warmed domains
Flat
pricing - add every recruiter domain at no extra cost
// the challenge

What goes wrong without proper warmup

Candidate outreach goes unseen
Recruiters send 50–200 emails daily from fresh domains. Without warmup, ISPs filter these as spam - candidates never see the message, roles stay open longer.
Time-to-hire suffers
Every day a candidate outreach email sits in spam is a day your pipeline stalls. Poor deliverability directly extends time-to-fill for every role you're working.
New recruiter domains killed immediately
Onboarding a new recruiter with a fresh sending domain and immediately ramping to volume is the fastest way to get blacklisted before the first placement.
No visibility per recruiter domain
You know your reply rates dropped. But you don't know if it's message quality, list quality, or deliverability. MailPilot shows you exactly which domains are underperforming.
// how mailpilot helps

Everything you need to land in the inbox

Recruiter domain warmup
Connect every sending domain your recruiters use and MailPilot builds inbox reputation automatically over 14–21 days. Add new recruiter domains without starting from zero each time.
Candidate placement tracking
Track inbox placement for outreach across Gmail, Outlook, and Yahoo - the providers your candidates actually use. Know before you send whether your emails are reaching the inbox.
DNS health monitoring
SPF, DKIM, and DMARC errors silently push recruiter emails to spam. MailPilot alerts you the moment auth configuration breaks on any domain in your portfolio.
Reputation repair
Has a recruiter's domain accumulated complaints from mass outreach? MailPilot's reputation repair protocol rebuilds ISP trust within 3–4 weeks using structured positive engagement.
ATS & sequencer integration
Connect MailPilot to your recruiting tech stack via API. Know which domains are warm before launching outreach sequences in Greenhouse, Lever, or your email sequencer.
Multi-recruiter management
Managing 5, 10, or 30 recruiters each with their own sending domains? Manage warmup, placement, and health for every domain from a single agency-style dashboard.
// getting started

Up and running in 3 steps

1

Connect recruiter sending domains

Add the domains your team recruits from. MailPilot audits authentication configuration and sets a starting reputation baseline within minutes of connection.

2

AI warmup builds candidate credibility

MailPilot exchanges emails with 8,400+ real peer mailboxes - building the ISP reputation that makes your outreach look like trusted human communication, not cold spam.

3

Reach more candidates, faster

With warmed domains, your candidate outreach lands in the primary inbox. More visibility means more responses, shorter time-to-hire, and more placements per recruiter.

Your inbox placement fix is free. Start now.

Free forever - no credit card, no trial clock. Connect your first mailbox in under 60 seconds.

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Send like the inbox is yours.

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