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Email Warmup for Recruiting & Staffing

Candidate outreach that lands in spam is invisible outreach. MailPilot warms up your recruiting domains so your messages reach candidates - before your competitor's do.

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3×

more candidate responses with inbox placement

14 days

average warmup to full sending volume

99.2%

inbox placement rate on warmed domains

extra cost to add sending domains

// the challenge

What goes wrong without proper warmup

Candidate outreach goes unseen

Recruiters send 50–200 emails daily from fresh domains. Without warmup, ISPs filter these as spam - candidates never see the message, roles stay open longer.

Time-to-hire suffers

Every day a candidate outreach email sits in spam is a day your pipeline stalls. Poor deliverability directly extends time-to-fill for every role you're working.

New recruiter domains killed immediately

Onboarding a new recruiter with a fresh sending domain and immediately ramping to volume is the fastest way to get blacklisted before the first placement.

No visibility per recruiter domain

You know your reply rates dropped. But you don't know if it's message quality, list quality, or deliverability. MailPilot shows you exactly which domains are underperforming.

// how mailpilot helps

Everything you need to land in the inbox

Recruiter domain warmup

Connect every sending domain your recruiters use and MailPilot builds inbox reputation automatically over 14–21 days. Add new recruiter domains without starting from zero each time.

Candidate placement tracking

Track inbox placement for outreach across Gmail, Outlook, and Yahoo - the providers your candidates actually use. Know before you send whether your emails are reaching the inbox.

DNS health monitoring

SPF, DKIM, and DMARC errors silently push recruiter emails to spam. MailPilot alerts you the moment auth configuration breaks on any domain in your portfolio.

Reputation repair

Has a recruiter's domain accumulated complaints from mass outreach? MailPilot's reputation repair protocol rebuilds ISP trust within 3–4 weeks using structured positive engagement.

ATS & sequencer integration

Connect MailPilot to your recruiting tech stack via API. Know which domains are warm before launching outreach sequences in Greenhouse, Lever, or your email sequencer.

Multi-recruiter management

Managing 5, 10, or 30 recruiters each with their own sending domains? Manage warmup, placement, and health for every domain from a single agency-style dashboard.

// getting started

Up and running in 3 steps

Connect recruiter sending domains

Add the domains your team recruits from. MailPilot audits authentication configuration and sets a starting reputation baseline within minutes of connection.

AI warmup builds candidate credibility

MailPilot exchanges emails with 8,400+ real peer mailboxes - building the ISP reputation that makes your outreach look like trusted human communication, not cold spam.

Reach more candidates, faster

With warmed domains, your candidate outreach lands in the primary inbox. More visibility means more responses, shorter time-to-hire, and more placements per recruiter.

Start landing in the inbox - free.

14-day free trial. No credit card required. Connect your first mailbox in under 5 minutes.

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